Whether you’re in a large company with dispersed teams or have both remote and in-office colleagues at your office, a hybrid approach can be an effective way to meet – when done right. Here are four things to consider when planning your next hybrid event.
High-quality audioGlitchy audio isn’t ideal in any situation. It’s all the worse in a hybrid meeting, where in-person attendees may not be close to the speakerphone, or the speaker in question needs better audio.
The Lisa Maloff University Center’s meeting spaces offer world-class audio ideal for live-streaming and online collaboration, including built-in Shure microphones.
Design the meeting for all participantsConsidering the needs of both remote and in-person attendees is crucial to a successful hybrid meeting. What activities, tools, and software will optimize everyone’s experience? Things to review include breakout group structure, how to capture meeting notes, Q&A, and polls.
At the Lisa Maloff University Center, you’ll find hybrid-meeting-friendly tools like Ross HD PIVOTcams that ensure high-performance image capture and Extron SMP that enables simultaneous recording and streaming at 1080p/30 frames per second.
Test everything beforehandEven the greatest and most advanced technology isn’t perfect. Taking time to test everything before you go live allows you to troubleshoot potential issues. Make sure any participants using technology have time to test it out as well. It’ll ensure a smoother, more positive experience for everyone.
Flawless facilitatorsManaging meetings, in general, isn’t easy, but when faced with both online and in-person participants simultaneously, you need strong facilitation techniques. Identify a person who can keep the meeting on track, make sure remote participants feel heard and engaged, and not allow anyone to feel talked over.
The Lisa Maloff University Center offers technology-driven meeting spaces ideal for hybrid events. Learn more about holding your next event here.
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Lake Tahoe Community College
One College Dr,
South Lake Tahoe, CA 96150
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Want to know if the University Center is a good fit for your upcoming meeting or event? Give us a call at 530-541-4660 ext.245 or email us at ucmeetings@ltcc.edu to schedule a tour.